Administrative Planning Technician

101 Exchange Ave, Concord, ON L4K 5R6, Canada Numéro de demande 415
2 août 2022

How you will contribute as part of the TRCA team:

  • Manage daily intake of all planning and permit applications including screening for completeness, scanning, and enter data. Close file records as directed. Liaise with clients and staff to ensure information is complete and deadlines are met.
  • Provide direct customer service to the public through responding to inquiries and supporting planners as requested. Perform reception duties, greeting and directing visitors as required.
  • Provide limited executive assistance to the departmental senior staff, including review of staff timesheets, booking meetings, and assisting with the preparation and formatting of correspondence, reports, and presentations. Prepare agendas and minutes as requested. Perform tasks with limited direction.
  • Independently ensure timely preparation, review and processing of permits, violation notices and board reports, including ensuring quality control to meet corporate standards, such as content, format, and general proof-reading.
  • Update departmental checklists, guidelines, standard operating procedures, and template letters, as requested and with limited direction. Administer updates to departmental sections of the corporate website.
  • Assist with on and off-boarding processes as per Human Resources standards.
  • Independently administer departmental program related to computer and technology needs. Ensure departmental equipment is managed in a state of good repair.
  • Train new staff on departmental administrative requirements and workflow as required. Ensure departmental quality control of administrative processes and requirements based on defined standards.

What will you need to succeed:

  • Post-secondary education in office administration and 2 years minimum experience related to major responsibilities.
  • Strong working knowledge of Microsoft Office 365 and SharePoint applications (Word, Excel, PowerPoint, Teams) required. Working knowledge of Visio, Planner and Flow considered an asset. Ability to work within other databases such as Lotus Notes, Laserfiche and Business World considered an asset. Experience with web-based content management systems considered and asset. Ability to screen projects using GIS software tools considered an asset.
  • Excellent written, verbal communication skills, as well as strong interpersonal skills required.
  • Strong analytical, organization and attention to detail skills required. Strong design and graphics skills considered an asset. Track record for process improvement and streamlining to improve departmental and divisional efficiencies.
  • General understanding of municipal or conservation planning processes considered an asset.

What TRCA has to offer you:

As part of a progressive team, you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values of integrity, collaboration, accountability, respect, and excellence (icare). 


You will be part of a diverse and inclusive organization that:

  • Makes a positive difference in the communities we serve.
  • Fosters high performance and collaborative teams.
  • Provides continuous learning and development opportunities.
  • Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
  • Pregnancy & Parental Leave Top-Up Program.
  • Provides unique TRCA Perks.
  • Provides flexible work arrangements.
  • Offers potential for career growth and advancement.

Autres détails

  • Type de paie Salaire
  • Indicateur d'emploi Permanent Full-Time
  • Taux min. à l'embauche 57 862,00 $
  • Taux max. à l'embauche 62 732,00 $
  • Déplacement requis Non
  • Pourcentage de déplacements 0
  • Études requises Baccalauréat
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Location on Google Maps
  • 101 Exchange Ave, Concord, ON L4K 5R6, Canada