Operations Administrator - GAiN

Abbotsford, BC, Canada ● Office, 20385 64 Ave, Langley, British Columbia, Canada Req #222
Tuesday, September 6, 2022
Title:             Operations Administrator
Ministry:       Global Aid Network (GAiN) 
Location:       Langley HQ, BC ( Abbotsford, BC from Jan 2023) 
Reports to:     Chief Operations Officer 
Position type: Full-time, permanent  (40 hours/ week)

Ministry Overview
Global Aid Network Canada (GAiN) is a worldwide humanitarian relief and development organization dedicated to relieving suffering, restoring dignity, and revealing hope to people living in the some of the toughest places on earth.

Restoring Lives:  GAiN’s passion is to ease the challenging living situations that people experience in everyday life in developing countries by providing them with the tools and resources they require.

Revealing Hope: GAiN aspires to not only bring tangible humanitarian aid to people living in difficult situations, but to also see them come to faith in Jesus Christ and share it with others. Employing a discipleship and church planting strategy in tandem following the gift of clean water, critical aid and sustainable development, GAiN seeks to embrace people with the love of God, to let them know they are of value and significance, and to restore their dignity.

P2C helps people know Jesus and experience His power to change the world.

Position Overview
The Operations Administrator for GAiN plays a critical role in the day-to-day management of GAiN and provides administrative support to the Operations and leadership team.  This role encompasses a variety of tasks including administrating team meetings, managing team events, preparing monthly and quarterly statistics and reporting and supporting the overall head office and operations of GAiN. This position requires strong administrative and interpersonal skills and the ability to work independently and on a team.  

About the Role
In this role, you will be responsible to achieve the following objectives:

  • GAiN Team meeting and event logistics are handled efficiently and with attention to detail
  • A quarterly reporting of ministry statistics is prepared, accurately reflecting ministry activities across the organization  
  • Travel arrangements for GAiN leadership are made accurately in line with ministry needs and travel policy 
  • Statistics are accurately reviewed and reported in the mWater and GAiN Well database systems (specific to WFLI countries) 
  • Accurate minutes are taken in all-staff meetings and WFL team meetings
  • Corporate plans (mobile phones, credit cards, FedEx etc.) are administered accurately  
  • GAiN’s memberships in a variety of organizations is maintained (BCCIC, CCRDA etc.) 
  • General inquiries to GAiN email and the general phone line are handled appropriately and connected to the appropriate staff member
  • Incoming GAiN mail is sorted and connected to the appropriate staff member 
  • International and domestic packages are handled correctly via FedEx/DHL 
  • Office inventory of equipment is maintained and tracked along with the computer life cycle management 
  • The GAiN Staff Handbook and organizational chart is managed and up to date 
  • In-office administrative support is given to remote staff as needed 

About You
  • You have a deep, growing, intimate relationship with Jesus Christ
  • You have a genuine desire to see people’s lives transformed by Jesus
  • You have a heart to serve the GAiN team through your administrative skills 
  • You are dependable, organized and detail-oriented, able to track goals, details and data 
  • You enjoy working in a collaborative team setting but can focus attention on a detailed task 
  • You have excellent written and verbal skills
  • You are able to prioritize your time and handle competing priorities
  • You are proficient in Microsoft programs (Word, Excel and PowerPoint) as well as with the Google Suite (email, calendar etc.)  

Education and Experience
  • Experience working in a fast-paced office environment
  • An undergrad degree in Commerce or Business Administration an asset  
  • Job or comparable experience in the international development space is an asset 
  • Experience with Quickbooks, Microsoft Dynamics GP an asset 

What We Offer Our Staff
  • Employer-paid extended health and dental benefits (if 25+ hours a week)
  • Heath Care Spending Account  
  • Group RRSP contribution options with up to 2.5% matching after 1 year of employment
  • Access to our Employment Assistant Program (EAP) (if 25+ hours a week)
  • Paid vacation
  • Free registration for FamilyLife Weekend Getaway
  • Extra vacation week from Christmas to New Year
  • Weekly Chapel services
  • Semi-annual Day of Prayer participation
  • Discounts at our Resource Centre

We thank all applicants for their interest in Power to Change; however, only candidates who closely match the requirements will be contacted directly.  Power to Change requires that all staff have a pre-existing belief and demonstration of lifestyle as outlined in the P2C Code of Conduct and Statement of Faith and abide by the biblical principles outlined in these documents.

Candidates who are selected may be required to complete a background check.

To view more career opportunities at Power to Change, please visit www.p2c.com/careers.

The mission of Power to Change is to further the movements of Christian evangelism and discipleship. All Power to Change staff members and volunteers work collectively to further this overall religious mission. The successful candidate for this position must have a pre-existing belief and demonstration of lifestyle as outlined in the Power to Change Code of Conduct and Statement of Faith. The successful candidate must agree to, sign and, in all good conscience abide by the biblical principles outlined by these documents. It is a prerequisite of employment at Power to Change that any and all staff members and volunteers sign and abide by these documents throughout their course of involvement at Power to Change. For a copy of the Code of Conduct and Statement of Faith, please contact Human Resources.

Other details

  • Pay Type Salary
Location on Google Maps
  • Abbotsford, BC, Canada
  • Office, 20385 64 Ave, Langley, British Columbia, Canada