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Program Assistant (Temporary Full-time until June 30,2023)

Citi Plaza, 355 Wellington Street, London, Ontario, Canada Req #378
Friday, November 25, 2022

The Middlesex-London Health Unit has an exciting opportunity for a temporary full-time Program Assistant position to work until June 30, 2023, on the Chronic Disease Prevention and Tobacco Control team in the Healthy Living division.

KEY RESPONSIBILITIESUnder the direction of the Supervisor, Tobacco Enforcement on the Chronic Disease Prevention and Tobacco Control (CDPTC) Team, the successful candidate will:


  • Provide administrative support to the Tobacco, Vaping, Cannabis and Tanning Bed enforcement team
  • Prepare legal court packages for charges issued by the Enforcement Officers that proceed to trial
  • Conduct corporate searches and the collection of legal documents which support the offence notices being issued by the Enforcement Officers
  • Respond to complaints and inquiries from the public
  • Assist in the preparation of the monthly schedule for enforcement officers and test shoppers
  • Answer the Smoke-Free Info Line (Tier 2 intake line) and the Quit Line (Tier 2 intake line), scheduling appointments, documenting and redirecting calls to appropriate staff as required
  • Enter data into databases and excel spreadsheets, running routine reports, filing documents and maintenance of premise lists, and completing other tasks related to record-keeping and signs/product inventory
  • Respond to property inquiry requests and maintain inventory of registered convictions
  • Maintain accurate shadow budget and process invoices and requests for receipts and invoices
  • Taking minutes and preparing agendas for meetings
  • Liaising with and responding to requests from the Provincial Offences Court office
  • Provide back-up administrative support for other roles within the Chronic Disease Prevention team (including the Quit Clinic), Healthy Communities and Injury Prevention Team and the Tobacco Control Area Network Team; and, perform other duties as assigned.



  • Post-secondary program in administrative studies of at least one year, with experience/knowledge in the area of paralegal services or legal clerk duties and responsibilities
  • Flexible work hours may be required
  • Strong interpersonal and communication skills are required to provide excellent customer service
  • Demonstrated ability to prepare comprehensive meeting minutes
  • Demonstrated ability to prepare spreadsheets and enter data with a high level of accuracy and speed
  • Proficient in computer applications including Microsoft Office, Sharepoint, Adobe Photoshop and Quipp
  • Ability to balance changing priorities and competing work demands with accurate attention to detail in a professional, multi-disciplinary team environment
  • Proficiency in French and/or other languages is highly desirable
  • Previous experience working in a legal environment would be considered an asset

To apply to this position, please select “Apply Now” and submit a resume and cover letter as a single document by December 9, 2022. Please note new applicants will need to create an online account to apply.

We thank all applicants for their interest in a career at the Middlesex-London Health Unit; however, only those candidates selected for an interview will be contacted.  

The Middlesex-London Health Unit is committed to equity in employment. As an equal-opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. We encourage applications from equity-seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as LGBTQ2S+. Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process. When a candidate voluntarily discloses such information in their application, the information will be kept confidential. Disclosure and/or self-identification with an equity-seeking community will not lead to the advantageous treatment of a candidate who is not qualified. 


Other details

  • Pay Type Hourly
This posting is inactive.
Location on Google Maps
  • Citi Plaza, 355 Wellington Street, London, Ontario, Canada