The Staff Accountant is responsible to compile, process, and maintain accounts receivable records. Other responsibilities include appropriate invoicing of subject visits, cash receipts application, full study reconciliations, monthly general ledger account reconciliations, study budget proposal preparation, and assisting with the breaking down of study binders. This position will also assist the Accounts Payable Clerk and Subject Payment Processor as needed.
 
What You'll Do Here:
 

• Prepare invoices for appropriate billing to Sponsor based on approved study budgets contained in each study contract (either on the services performed bases or based on milestones).
  
• Compile accounts receivable billing information for final review by Controller or CFO.
• Enter accounts receivable billing information in batch format into Microsoft Great Plains Dynamics accounting software
  
• Appropriately mail Sponsor study invoices - either e-mail, postal service or express mail based on study contract and urgency
  
• Appropriately file all Study accounts receivable information in study binder for possible future reference 
• Update individual excel study workbooks as appropriate
  
• Analyze and review study reconciliations according to contract periodically throughout the study, and full analysis of study at completion for final review by Controller and/or CFO
  
• Prepare proposed study budgets for possible upcoming studies as requested
• by Business Development and for further review and approval by Controller, CFO and/or CEO.
  
• Appropriately record pass-through study costs in accounts payable, and produce pass-through invoicing in accounts receivable for further review by the Controller
  
• Assist with daily review and maintenance of cash account records
  
• Enter daily cash receipts in batch format into Microsoft Great Plains Dynamics accounting software
  
• Assist with coordination and approval of proper subject payments using gift cards, reloadable credit cards, checks or cash.
  
• Review visits entered into Reveal by the Subject Payment Processor for accuracy with monthly subject stipends paid as well as status and visits for billing accuracy
  
• Set up new studies in Reveal, Microsoft Great Plains Dynamics and ClinCard according to the contract and for review by the Controller and/or CFO * Assist with year-end 1099 reporting.
  
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
  
• Compile statistical, financial, accounting or auditing reports as requested by Controller and/or CFO.
  
• Assist with the maintenance, and analysis of study budgets, preparing periodic reports that compare budgeted costs to actual costs

 
What You'll Need to Succeed: 
 

• Educational: High School Diploma or GED (required) and a College Degree is preferred
• Working knowledge of Microsoft Word, and PowerPoint, and high level knowledge of Microsoft Excel is required.
• Microsoft Great Plains Dynamics Accounting Software experience is a plus
• Basic Skills – Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Mathematics - Using mathematics to solve problems.
• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents
• Speaking - Talking to others to convey information effectively.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Complex Problem Solving – Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions